Expense tracking that keeps spend on plan
LEDGRR helps you record, approve and reimburse expenses, scan receipts with OCR, enforce budgets and allocate costs to the right branch and cost centre.
Try LEDGRR for free
Finance & Accounting
Expenses
Track, approve and budget every outflow.
Expense register
Capture expenses with line items, categories, tax, receipts and project or cost-centre allocation.
Approval workflow
Route expenses through configurable approvals. Track pending, approved and rejected claims in real time.
OCR receipt scanning
Snap or upload receipts and LEDGRR extracts the amount, vendor and date automatically.
Budget tracking
Set budgets by category or cost centre and monitor actual spend, variance and commitment in real time.
Reimbursements
Reimburse employees for approved expenses and track billable spend that can be recovered from customers.
Recurring & audit trail
Schedule recurring expenses and access a complete audit trail of every submission, approval and change.
Control spend from receipt to reimbursement.
Capture and categorise expenses
Record expenses with vendor, category, amount, tax and notes. Allocate to projects, branches and cost centres so every outflow is traceable.
Scan receipts with OCR
Upload or photograph a receipt and LEDGRR extracts the merchant, date and amount. Attach the image to the expense record for easy audit.
Route for approval
Send expenses through approval lanes based on amount, category or cost centre. Review, approve or reject with comments and full history.
Budgets and variance
Build budgets by category, department or cost centre. Compare actual, committed and projected spend against budget with variance dashboards.
Cost centre allocation
Allocate expenses to cost centres, run allocation cycles and redistribute shared costs with full audit and GL posting.
Reimburse and bill back
Reimburse staff for approved expenses and mark billable spend to recover from clients. Track payment status and GL impact in one workflow.
Funmi, Operations Lead
Staff used to submit expense claims on spreadsheets. LEDGRR's OCR and approval workflow changed that. Now I can see exactly how much we're spending per department.
10,000+
Services firms trust LEDGRR
Browse LEDGRR's expense templates
General
Expense Claim Template
Employee expense claim with category, amount and receipt attachment.
Get templateTravel
Travel Expense Template
Mileage, accommodation and per diem with currency conversion.
Get templateBudget
Budget Variance Template
Actual, committed and budgeted spend with variance analysis.
Get templateRecurring
Recurring Expense Template
Monthly subscriptions and retainer costs with pause and resume.
Get template
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Additional templates are only available with LEDGRR
Keep exploring LEDGRR's features
Project management
Link expenses to projects and tasks, then mark them billable so they can be recovered from client invoices.
Accounts Receivable
Billable expenses flow into customer invoices and post to the GL once the invoice is paid.
Get started in 30 seconds.
Track, approve and budget expenses without the paperwork maze.